MAINTAIN INVENTORY ITEMS

In this process you have to record the information about inventory item you buy and sell and recording of their respectively costing.

You have to follow the following steps as mentioned in following window.

After you have to follow this window as appear below.

In this information is given is about header and item class.

In this header if you want to change of inventory item by different option such as close , save , delete , new  items .

Item ID    In this inventory item id selected.

Description   In this information of description of inventory mentioned.

Item class      In this different item such as general and custom field is provided.

General          In the general the following information must added such as

General sales Accounts, inventory account and GL cost of sales account after this information unit cost and unit /measure have to fill.

After this the following window for custom field window which appear as follow .

The following information fills alternative vendor and substitution.

Maintain Vendor Account

In Perpetual Inventory System we use entry without debiting purchases we use inventory to debiting and credit cash / account payable.

First we have to click on Maintain the following window will appear.

In this Vendor ID firstly we have make then Name of the vendor we mentioned in this the following window will appear.

After this we have to mention all the information which we see in tabs.

In General tab we gather information of vender contact, account number, address, country, fax, E-mail and Web Site.

After this another tab which is about Purchase Defaults in which the information purchase representative, accounts, tax ID number and Ship Via information is given .

The following window will appear as follows.

After this tab is about Custom Fields is in which the information about vendor which we set in default information.

After this if we want to change and gather more information about vendor then we have to follow this procedure such as mention in window.

By clicking on this we find the following window as.

In this first we should enter information about different tabs e.g. Payment Terms, Account Aging, and Custom Fields.

The first from which we start Payment Terms in which the following information is to edit.

C.O.D in which cash on delivery information is provided

Prepaid in which payment in advance to vendor is provided.

Due in number of days in net due days, discount number of days, discount percentage and credit limit information is given.

Due on day of next month in due on the date of next month, discount in days, discount percentage and credit limit information provided.

Due at end of month in which discount number of days, discount percentage and credit limit is given.

After the following purchase account and discount GL account.

After this Account Aging in which following window will appear.

Age invoices follow two procedures whether Invoice Date or Due Date.

After this you have to follow Custom Field which follows the following window.

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In this window the following related vendor records.

Default Information System

First we click on Maintain to follow this window

Then on click on Default information click Customer option as well. The following window will appear.

There are five tabs in which you have to edit information about customers.

First tab is about Payment terms in which different information is available.

C.O.D is the first standard term for cash on delivery.

Prepaid is the amount which you received in advance.

Due in number of days option in which the customer have to pay the amount in due time. The following window will appear.

In this window information about net due in days, discount received in days in which we avail and discount percentage credit limit should not be increased by this limit.

Next is Due on day of next month then following window will appear.

In this information about due on date on next month, discount days and discount percentage and credit limit.

Due at the end of month in which following window will appear.

In this information is about discount days end, discount percentage and credit limit is provided.

After this next tab is about Account Aging in which the following window will appear.

You have to choose any one method by which age the invoice weather it is

Invoice date

Due date

After aging categories in which after due and grace days how many days you will give to your customer to pay you. In this way different categories is

1^st Column, 2^ND Column, 3^rd column and 4^th column selected in which different days allotted in which different customer whom you sale is selected.

After this another tab is Custom Field is following which have the window like this.

In this information of customer is gathered from other sources collected such as

Second Contact

Reference

Mailing list

Multiple Sites

Next tab is Finance Charges in which following window will appear.

In this information about charges of finance you are charging or not are recorded.

If you are charging then information you have to recorded about invoice days overdue up to what limit annual interest charging on interest, on balance above that percentage is  selected then minimum finance charges in amount selected.

Finance charges to GL Accounts are selected here.

Appear on invoice and statement as late charges or Finance charges.